Spend you cannot explain
Supplies are used, but nobody can tie the cost to a stay or a month.
Hotel & Lodge Management Software
Software for hotels, lodges and safari camps in Uganda: plan supplies for every guest stay, get stock from head office, record local purchases and compare budget with actual, branch by branch.
Smart Suite · Lodge supply
Smart Suite
Dashboard
Guest plans
Monthly budgets
Requests
Dispatch
Reports
Budget vs actual
Lodge · This month
- Plan
- Request
- Dispatch
- Report
Guest budget used
Staff budget used
Maintenance used
This week
Guest plan · 12 bed nightsBudget from bed nights × ratesPlanned
Request to head officeApproved, stock on its wayIn transit
Local purchase · fresh produceAdded to the lodge storeRecorded
Stock dispatchedCharged to the guest plan
The challenge
Running a property far from town.
Remote lodges and busy hotels share the same headaches.
Slow supply runs
Requests to head office go by phone, and shortfalls are found on arrival.
Local cash purchases
Things bought locally never make it into the stock or the books.
Maintenance that waits
Repairs are reported verbally and forgotten until a guest complains.
The fit
The Smart Suite modules for hospitality.
Head office and every property on one system.
Hotel Management
Run hotel operations from one system.
Lodge supply
Guest plans and monthly budgets, requests to head office, local purchases, internal dispatch and budget vs actual reports.
Inventory software
Stores at head office and each property, with transfers, counts and expiry for perishables.
Procurement software
What head office does not hold is bought through requisitions and purchase orders.
Operations software
Maintenance and help desk tickets with deadlines, assigned to the right person.
Finance software
Spend by branch and full accounts, with local purchases paid through Finance.
How it runs
How supplies reach the lodge.
Every item is charged to a budget: a guest stay or a month.
- 01
Plan
Create the month's budgets and a guest plan for each stay.
- 02
Request
The lodge asks head office for stock; head office approves.
- 03
Fulfil
Stock is transferred from head office; any shortfall is bought through Procurement.
- 04
Report
Budget vs actual per branch, exported to Excel, PDF or CSV.
Integrations
Connected to guests and head office.
Payments and messages from the same system.
Mobile Money & Payments
Record cash, mobile money, bank and card payments and reconcile them with the bank.
WhatsApp, SMS & Email
Send invoices and receipts to guests and agents by WhatsApp, SMS or email.
URA EFRIS
Accommodation is an EFRIS sector: guest invoices fiscalised with URA in real time.
APIs & Custom Connectors
Connect a booking engine or other systems you already use.
FAQ
Questions, answered.
Other industries