Warehouses
Stock sits in warehouses linked to branches, with a main store.
Inventory Management Software
Inventory management software for businesses in Uganda. Know what you stock, where it is and every change to it, across every warehouse and branch.
Smart Suite · Inventory
Smart Suite
Stock levels
Items
Goods receipts
Transfers
Counts
Reports
Stock levels
All warehouses
- Receive
- Transfer
- Issue
- Count
Main store
Branch 2
Kitchen store
Needs attention
Cooking oil 5LBelow reorder levelReorder
Batch B-0412Expires in 14 daysExpiry
Transfer TR-0057Main store to Branch 2In transit
Goods receivedStock and cost updated
Key features
Every movement on one ledger.
Nothing edits a quantity directly: each receipt, issue, transfer and count is posted, so stock on hand is always traceable.
Item master
One item list shared by Sales, Procurement, POS, Restaurant and Lodge Supply.
Goods receipts
Receive stock with or without a purchase order, plus opening stock.
Transfers
Move stock between warehouses, with a receiving queue at the other end.
Stock requisitions
Branches request stock from the main store for approval and dispatch.
Counts & adjustments
Stock counts, adjustments and write-offs, each through approval.
Reorder alerts
Reorder points per item and warehouse flag low stock.
Moving-average cost
Each receipt updates average cost, so stock is valued consistently.
Reports & exports
Stock on hand, movement history, write-offs and expiry, exported to CSV or PDF.
Stock on hand
See every shelf, in every branch.
Live on-hand, reserved and available quantities per warehouse, with low stock flagged.
- Reorder points per item and warehouse
- Transfers with a receiving queue at the branch
- Reservations from confirmed sales orders
- Export stock on hand to CSV or PDF
Inventory · Stock on hand
Stock on hand
On hand · Reserved · Available
Item A · Main storeOK
Item B · Branch storeLow
Item C · Main storeOK
Main storeBranch
Transfer receivedExpected in → on hand
Traceability
Batches, expiry and serials under control.
Record lots with expiry dates and track high-value items one unit at a time.
- See what expires within 30 days
- Quarantine, release or write off a lot
- Oldest batch issued first at POS and Restaurant
- Serial numbers from receipt to dispatch
Lot 0425Active
Expires in 120 days
Lot 0312Expiring
Expires in 12 days
Lot 0207Quarantine
Held back for checks
Oldest batch issued firstFor expiry-tracked items
Expiring within 30 days
How it works
Draft, post, done.
Every stock action is an operation: create a draft, add lines, get approval where needed, then post.
- 01
Set up
Warehouses, categories, settings and items, once.
- 02
Stock in
Opening stock or goods receipts add quantity.
- 03
Move
Transfers and stock requisitions between stores.
- 04
Stock out & fix
Dispatches, adjustments, counts and write-offs.
- 05
Watch
Stock on hand, low stock, reservations and reports.
Routines
A simple stock rhythm.
Short daily, weekly and month-end routines keep the ledger and the shelves in step.
- 1
Daily
Post receipts and dispatches, clear the receiving queue, check low stock.
- 2
Weekly
Clear requisitions and approvals, mark expired lots, review expiring stock.
- 3
Month-end
Count each warehouse, post variances and export closing stock.
Connected
Connected with the rest of Smart Suite.
Every module goes through the same posting routine, so everyone sees the same stock figure.
Procurement
Purchase order receipts add stock to the receiving warehouse.
Sales
Confirmed orders reserve stock; dispatches take it out.
POS & Restaurant
Sales and recipes issue stock, oldest batch first for expiry items.
Finance
Opening stock, adjustments and write-offs post to your accounts.
Other Smart Suite modules
Traceability
Batches, expiry and serials.
For perishables, medicine and high-value items tracked one by one.
Batch & expiry
Record lots with expiry dates and see what expires within 30 days.
Quarantine & write-off
Hold back a lot, release it, or write it off with a reason.
Serial numbers
Track individual units from in stock to dispatched or returned.
Who uses it
Clear roles for every store.
Each person sees what they need; branch access controls whose stock they see.
Store keepers
Receive, dispatch, transfer, count and request stock.
Approvers
Approve adjustments, counts, write-offs, dispatches and requisitions.
Item master keepers
Create and maintain items and categories.
Managers
Look up stock, levels and reports.
FAQ