Organisation structure
Departments, units, jobs, grades and positions, with vacant positions visible at a glance.
HR and Payroll Software
HR and payroll software for organisations in Uganda. From the day someone is hired to the day they are paid: employees, recruitment, leave, performance and payroll in one system.
Key features
Everything HR, one record per person.
Each part points back to your organisation structure and employee records, so data is entered once.
Employee records
Bio data, qualifications, family, bank details and full employment history in one profile.
Recruitment
Requests, vacancies, public apply links, automatic shortlisting, panel interviews and online job offers.
Contracts & movements
Promotions, transfers, salary changes and confirmations, applied automatically once approved.
Leave management
Balances per leave type, annual plans, approvals, recall and year-end carry-forward.
Attendance & timesheets
Record daily attendance by period, with timesheets submitted and approved.
Performance
Staff appraisal plans, weekly reports, monthly reviews and midterm and annual appraisals.
Payroll
PAYE and NSSF from gross pay, payslips and a bank payment list each period.
Self-service
Employees and managers handle leave, appraisals and approvals in My Workspace.
Self-service
HR in every employee's pocket.
Employees and managers handle their own requests in My Workspace, on the web or on their phone.
- Request leave and see balances
- Payslips released to each employee
- Appraisal plans, weekly reports and appraisals
- An approvals inbox for managers
My Workspace
Good morning
Annual leave14 days left
Request leavePlan
Payslip releasedThis pay periodNew
Staff appraisal planWeekly report dueDue
Leave requestHand-over colleague addedSubmitted
Leave approvedDays moved to taken
Recruitment portal
Hire through a public careers link.
Publish a vacancy, share the apply link, and let candidates apply online with their documents.
- Required attachments such as a CV, enforced
- Automatic shortlisting against your criteria
- Panel interviews scored section by section
- Offers accepted online; hiring creates the employee record
careers · public apply link
Accountant
Finance · Full time
Full name
Email address
Qualifications
CV (required)
Submit application
Candidate progress
- Applied
- Shortlisted
- Interview
- Offer
Offer accepted onlineEmployee record created
How payroll runs
A pay run in five steps.
Calculate as often as you need while in draft. A different person approves before anything is paid.
- 01
Open the period
Create the pay period against your pay calendar.
- 02
Calculate
Gross, PAYE, NSSF and net pay for every enrolled employee.
- 03
Check validations
Missing bank details, missing tax numbers or negative net pay are flagged.
- 04
Approve
A different person from the calculator approves the run.
- 05
Post and pay
Payslips are released, a bank payment list generated and the run marked paid.
Start small
Use a little at a time.
You do not need every part on day one. Most organisations grow into the module in this order.
- 1
Organisation & employees
Build your structure and employee records first.
- 2
Recruitment & leave
Add hiring and leave once the basics are steady.
- 3
Performance & payroll
Bring in appraisals and pay runs when you are ready.
Connected
Connected with the rest of Smart Suite.
HR & Payroll shares data and approvals with the platform, so nothing is re-keyed.
Finance
Posting a pay run creates an accounting entry, mapped to your GL accounts.
Workflows
Named approvers for movements, recruitment, leave, performance and payroll.
Employee documents
Contracts and movement letters are generated and filed to each employee.
My Workspace
Self-service for employees and managers across leave, performance and approvals.
Other Smart Suite modules
Built for Uganda
Ready for local payroll.
Statutory set-up comes included, and controls keep every run accountable.
Uganda salary components
A standard Uganda set of earnings, deductions and benefits is included, and you can add your own.
PAYE & NSSF
Tax bands and statutory rates come set up, ready to check each year against current law.
Maker-checker
The person who calculates a payroll run can never approve it.
Who uses it
One module, every role.
Each person sees what they need, and permissions keep the rest protected.
HR officers
Structure, records, recruitment, leave, performance set-up and payroll.
Approvers
Approve movements, leave, recruitment steps and payroll runs they are named on.
Managers
See direct reports' leave and plans, and approve where named as an approver.
Employees
Own profile, leave requests, appraisal plans and weekly reports.
FAQ